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Maintaining OSHA Records

Maintaining OSHA Records

The Occupational Safety and Health Administration (OSHA) requires each company to maintain onsite records of worksite injuries throughout the year. As an option, OSHA offers Forms 300 and 301 of its Work-Related Injuries and Illnesses packet to help easily manage that task.

Nextep recently sent clients a notice that each worksite may be required to post the OSHA 300A Summary of Workplace Injuries from February 1 to April 30, 2017.

In addition to posting the one-page 300A summary, employers must also keep records listing each work-related illness or injury during the year.

In addition to the 300A summary, the OSHA packet offers additional forms to help with this ongoing recordkeeping:

  • OSHA Form 300 is simply an ongoing list of the work site’s injuries.
  • OSHA Form 301 details each injury during the year.
  • Information from Forms 300 and 301 can be used to complete the annual OSHA Form 300A Summary.

OSHA Forms 300 and 301 are not publicly posted like 300A, but employees, former employees, or authorized representatives have the right under CFR 1904.35 to view them.

For this reason, it is important that specific injuries be recorded, but the employee’s name should not be included if it involves private health information. If OSHA Forms 300 or 301 are requested, please contact Nextep’s risk or HR departments immediately to determine which information must be legally shared.

If your company has more than one worksite, a list of the year’s injuries must be maintained at each physical location that is expected to remain in operation for one year or longer. The one-page 300A summary must be posted at each individual worksite from February 1 to April 30, unless deemed exemptby OSHA.

OSHA Forms 300, 300A, and 301 will not be submitted to OSHA unless specifically requested. The 300A summary must be kept at each worksite for at least five years following the year it summarizes.

As a reminder, OSHA Form 300A summary is the only portion of the packet that is prominently displayed from February 1 to April 30. OSHA Forms 300 and 301 are simply maintained in the worksite’s ongoing recordkeeping files.

For questions on maintaining your company’s OSHA records, please contact Nextep’s risk department at 888-811-5150 or risk@nextep.com.

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