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hr tip of the week

2/19/2014

OSHA Recordkeeping Requirements
Nextep HR Tip of the Week

Recently, Nextep sent a Compliance Notice to clients that each worksite may be required to post the OSHA 300A Summary of Workplace Injuries from February 1 until April 30. In addition to this annual posting, OSHA requires that each company maintains onsite records of worksite injuries using Forms 300 and 301.

OSHA Form 300 is simply an ongoing list of the worksite’s injuries. OSHA Form 301 provides a place for the details of each injury to be recorded. Information from Forms 300 and 301 can be used to complete the annual OSHA Form 300A Summary.

While OSHA Forms 300 and 301 are not posted, employees, former employees, or authorized representatives have the right to view them under CFR 1904.35. For this reason, it is important that specific injuries be recorded, but the employee's name should not be included if it involves private health information. If OSHA Forms 300 or 301 are requested, please contact Nextep’s Risk or HR Departments immediately to help determine the correct amount of information that must be legally shared.

If your company has more than one establishment or site, separate OSHA 300 and 301 forms must be maintained at each physical location that is expected to remain in operation for one year or longer. OSHA Forms 300, 300A, and 301 will not be submitted to OSHA unless specifically requested, but must be kept at each worksite for at least five years following the year they summarize.

As a reminder, OSHA Form 300A Summary is the only portion of the packet that is prominently displayed from February 1 to April 30. OSHA Forms 300 and 301 are simply maintained in the worksite’s ongoing recordkeeping files.

For questions on completing your worksite’s OSHA records, please contact risk@nextep.com.

 



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Corporate Headquarters: Norman, Oklahoma 73072
Toll Free Phone: 888.811.5150
Email: info@nextep.com