Additional Services & Assessments
Welcome! While your standard Nextep agreement already covers the vast majority of your day-to-day PEO services, we also offer specialized, add-on services to support your unique needs as they arise.
- Pricing & Updates: Because vendor costs and market conditions shift, prices for add-ons can change any time without notice. Prices shown here are to help you plan and are not binding.
- Simple Billing: Unless noted otherwise, these per-occurrence fees will conveniently appear as line items on your regular Nextep payroll invoice.
- Looking for Benefits? For employer costs for benefit products, please visit our Ancillary Benefit Costs page. Keep in mind that this isn’t an exhaustive list of everything we do, and some specialized services may require a separate agreement.
Payroll Services
| Service | Fees | Details |
|---|---|---|
| Time & Attendance | Starts at $275 | setup fee $30 base fee | plus $4.29 per person/month Optional expense reimbursement feature: $1.50 per person/month | The setup fee includes timekeeping customization and training for customer administrators. Physical time clocks are available at an additional cost (see below). During your implementation, we will work closely with you to create a timekeeping solution and cost custom-tailored to your company’s specific needs. |
| Timeclocks | Start with base: • HID: $1599 • Barcode: $1384 Add optional scanners: • Facial: $520 • Fingerprint: $568 | Physical time clocks are available at an additional cost with your Nextep Time & Attendance program. Pricing will vary based on quantity, timekeeping plan details, and vendor costs. |
| Garnishments | Minimum allowed by state | The cost of issuing a garnishment check varies by state. Nextep charges the lowest amount allowed by states. This is an employee cost, not employer. |
| Payroll S&H | $47 | per location | This is only applicable if the customer receives paper checks or pay cards. |
| New Hire Setup Fee | $25 | per employee | Cost for every customer’s new hire after initial enrollment. |
| 1099 Contractor Processing Service | $500 per setup | $10 per check | Cost for payment processing of customer’s independent contractors. The price includes a one-time setup fee and ongoing administrative costs. |
| W2C Processing | $500 base fee | plus $100 per W2C | Includes processing and administrative costs incurred by Nextep. |
| Off-Cycle Payroll Processing | $100 base fee | plus $25 per employee | Cost for processing additional payrolls and taxes outside of a customer’s normal cycle. |
| PayKonnect | $400 | setup fee* $25 flat fee | per FEIN per month | If you have a 401(k) plan outside of Nextep’s offering, we can connect to the API using PayKonnect, making it easy to run reports and view balances. *discounts may apply for multiple FEINs or locations |
| Vestwell Retirement Integration | $2 | per employee per month | Can be integrated with 401(k) plans with Vestwell retirement. This will automatically transfer post-payroll data and contribution changes made directly into the payroll system. This is either an employee cost or covered by the employer. |
| Non-Standard Check Processing Fee | $50 | per check | Assessed when a payroll check requires special handling or replacement due to early cashing, or being damaged, lost, stolen, or expired (stale-dated). |
| Same-Day ACH Request | $50 | per instance | Assessed for same-day payroll transfers necessitated by client-side submission errors or delays. Provision of this service is at the sole decision and discretion of Nextep. |
| QuickBooks Online Integration | $40 setup | $25 per month | Automate payroll and general ledger entry integration with QuickBooks (online version ONLY), simplifying reconciliation and saving hours on accounting. |
Benefit Services
To see a comprehensive list of costs for ancillary benefits, please visit our Employer Benefits Costs resources.
| Service | Fees | Details |
|---|---|---|
| HSA Setup & Administration | $4 | admin fee per employee/month $5 | replacement card | The monthly administration fee will come from the employee’s HSA balance. The replacement debit card and early withdrawal fees are employee costs. |
| FSA (Med/LP/DEP) | No monthly admin cost $5 | replacement card | Services include administration of pre-tax deductions and claim processing. |
| FSA (Transit/Parking) | No monthly admin cost $5 | replacement card | Services include administration of pre-tax deductions and claim processing. |
| HRA | $400 | per plan $200 | per plan $5 | per employee/month | One-time employer setup fee. Employer annual renewal fee. Fee per participating employee/month. |
| Telehealth | $5 Plus $8 Enhanced $8.15 Mental Health Only $9.75 Plus with Mental Health | Cost varies by plan (Plus, Mental Health, Plus with Mental Health, Enhanced). All costs shown are per employee per month, covered 100% by the employer. |
| Aon’s Coverwallet platform | varies by plan | See the Coverwallet enrollment portal to build a customized quote. |
| Employer Retirement plans | $150 | termination fee | Charged to client when terminating the company plan. |
HR Services
| Service | Fees | Details |
|---|---|---|
| Recruiting Services – Basic Package | $1000 per job posting | Includes tailored job description, advertisement on external job board, 30-day access to ATS, candidate evaluation, development of interview questions. |
| Recruiting Services – Full-Service Package | 12% candidate salary | Includes Basic Package plus candidate shortlisting, phone screens, interview scheduling assistance, ATS management, and full-cycle recruitment. |
| Applicant Tracking System | Pricing varies | 1 Job: free! | 3 Jobs: $71 5 Jobs: $115 | 10 Jobs: $202 15 Jobs: $238 | 20 Jobs: $298 |
| Recruiting Add-On Options | Contact Nextep for costs | Includes application builder, reference checks, passive candidate outreach, additional job boards, and bulk pricing. |
| Performance Management | $1,500 setup + $4 pepm -or- $2,750 setup + $4 pepm | Set goals and track performance. The customer must maintain service for a minimum of one full year after signing up. Clients have two tiers to choose from: Basic Implementation – $1500 + $4 per employee per month: 1 payroll ID and up to 2 appraisal templates Advanced Implementation – $2750 + $4 pepm: 2+ Payroll IDs and/or 3 or more appraisal templates |
| Labor Posters | $30 | per physical poster | New customers receive an initial shipment of all required posters for each of the customer’s locations at no cost. Any subsequent poster provided to the customer is subject to the listed fees per poster per location. Order professionally-printed posters at cost, or download them free to print yourself: Poster orders Free downloads |
| Skills Assessment | $30 | per assessment | Over 1,200 skills assessments to choose from. Contact Nextep’s HR team for more details. |
| DISC Assessment | $50 | per assessment | DISC is a workplace personality assessment to improve productivity and workplace culture. Please get in touch with Nextep’s HR team for more details. |
| Screening Services | Starts at $20.01 + country fees. Various packages available. | Nextep’s basic screening package includes searches in the national criminal database, sanctions & enforcement, national sex offender registry, SSN trace, and state multi-county criminal records. Pricing varies based on additional county fees. We offer a number of screening options and packages, including credit checks, drug tests, FACIS, MVR, professional license verifications, employment verifications, reference checks, SSN, and more. Costs vary based on location(s), screening options, and vendor pricing. Contact hr@nextep.com to build your ideal screening package and get further cost info. |
| Online Training | FREE! | There are hundreds of courses available for you and your employees. Our online training core catalog is included with your Nextep admin. |
| E-Verify | Included in Admin | E-Verify checks an employee’s Form I-9 against U.S. Department of Homeland Security and Social Security Administration records to help ensure the information is correct. |
| Handbooks | Included in Admin | Our HR experts create an employee handbook custom to your company’s policies, easily located on your Elevate by Nextep™ account. |
| VOE (Verification of Employment) | Included in Admin | Nextep fulfills Verification of Employment (VOE) requests for our clients and their employees at no cost. |
| New Hire & Term Notices | Included in Admin | Nextep handles the delivery of all required federal and state notices during employee onboarding and offboarding, plus all necessary multi-state reporting. |
| Translation Services | $250 | setup fee $1.40 base fee per call + $0.70 per minute Additional $1 per conference call with 3+ parties | Powered by Ad Astra, translation services make it easy for you to get a live translator for your phone calls and more. All fees will be billed monthly on your payroll invoice. |
Other Services
| Service | Fees | Details |
|---|---|---|
| Worker Opportunity Tax Credit | 15% of credit received | Administration fee processing the WOTC for clients. Only processed at the client’s request. |
| Safety Services | Cost is charged per hour and varies by client. Typically b/t $300-$350 per hour. | Cost of visit based on the scope of the request. We provide anything from general walkthroughs to safety manual drafting with a certified safety professional. |
| State Tax Account Registration | $200 | setup per state | Nextep will assist with state tax account registration and administration. The setup fee is a one-time charge for the initial registration services. The fee will be charged per state registration. |
| State Unemployment Account Information Fees | $250 per Customer company/entity per quarter $100 per Customer company/entity per month | Clients must timely provide SUTA account registration information to Nextep for SUTA account administration and compliance. If Nextep does not receive this information timely, Nextep will assess the stated fees until the customer provides such account information. |
| Prior Period Payroll Tax Adjustment and Amendment | $250 minimum | If a payroll tax adjustment or amendment must be made with regard to the customer’s account, then Nextep shall charge the stated fees in conjunction with the required action. |
| Successful Abatement Request | 20% of the Abatement amount | The client may request assistance from Nextep for an abatement request. If the abatement is successful, then Nextep shall assess the fee listed. |
| Business Structure Change | See terms and conditions | See terms and conditions for information on business structure changes, such as FEIN change, name changes, and new ownership. |