Employers Must Display EEOC “Know Your Rights” Poster

11.04.22
Compliance Human Resources
people in office with EEOC notice

The Equal Employment Opportunity Commission (EEOC) recently released the “Know Your Rights” poster, which updates and replaces the previous “EEO is the Law” poster. Covered employers are required by federal law to prominently display the poster in their workplace. 

DOWNLOAD POSTER

What it covers

The poster includes federal laws prohibiting job discrimination, as well as a QR code for applicants or employees to link directly to instructions for filing a workplace discrimination charge with the EEOC. Both English and Spanish versions are currently available. 

The poster shares info about discrimination based on:

  • Race, color, sex (including pregnancy and related conditions, sexual orientation, or gender identity), national origin, and religion
  • Age (40 and older)
  • Equal pay
  • Disability
  • Genetic information (including family medical history or genetic tests or services)
  • Retaliation for filing a charge, reasonably opposing discrimination, or participating in a discrimination lawsuit, investigation, or proceeding

What’s new

The “Know Your Rights” poster includes these changes:  

  • Uses straightforward language and formatting
  • Notes that harassment is a prohibited form of discrimination
  • Clarifies that sex discrimination includes discrimination based on pregnancy and related conditions, sexual orientation, or gender identity
  • Adds a QR code for fast digital access to the how to file a charge webpage
  • Provides information about equal pay discrimination for federal contractors

Where to post it

A physical version of the poster must be placed in an area where it is clearly visible. Covered employers are also encouraged to post the notice digitally on their website or a shared drive that employees can easily access. 

If businesses do not have a physical location or have remote workers, you must provide a digital copy to all employees. 

The Americans with Disabilities Act (ADA) requires that notices of federal laws prohibiting job discrimination are posted in accessible areas for applicants and employees with disabilities that limit mobility. 

More information is available at eeoc.gov. Nextep clients can contact their HR business partner with questions specific to their business and this requirement. 

Also on Nextep

Weekly Tip Blog Header - 2023-09-26 Employee Pay
Do I Pay My Employee If…?
Spoiler Alert: Yes We frequently see a question posed to HR pros: “Do I have to pay my employee if…?” We’ll go ahead and give you a major hint at the outset. In many of the scenarios we see, the answer is yes, you do have to pay your employee. Here are a few scenarios. […]
Read more
2023-10-24 Nextep blog - Non-compete agreements
Are Non-Compete Agreements Enforceable?
The Answer Depends on Your State…For Now As we reported in January, non-compete agreements preventing employees from working for competitors are becoming increasingly unenforceable. The FTC is currently working on banning them at a federal level, but unless and until that decision comes, non-competes are enforced at a state (and sometimes even local) level.  As […]
Read more
Weekly Tip Blog Header - 2023-09-19 Independent Contractors (1)
[INFOGRAPHIC] How to Classify Independent Contractors Correctly
When hiring workers, knowing whether they’re employees or independent contractors is essential. The difference between the two can significantly impact your business, including your tax liability, your liability for workers’ compensation claims, the worker’s rights and benefits, and your ability to control how your workers do their jobs. Read all about it here, and check […]
Read more
Weekly Tip Blog Header - 2023-09-12 Religious Accommodations
Religious Accommodations, the Supreme Court, and Your Company
Employers Must Now Prove “Substantial Increased Cost” to Deny Religious Accommodation Recently, the Supreme Court ruled that employers must now demonstrate a substantially increased cost to deny an employee’s request for a religious accommodation.  This ruling, which comes in the case of Groff v. DeJoy, clarifies the standard for “undue hardship” under Title VII of […]
Read more
Weekly Tip Blog Header - 2023-09-05 Affirmative Action and DEI
Affirmative Action, the Supreme Court, and DEI Initiatives
Here’s How the Recent Ruling Affects Your Company You may have read that in late June, the Supreme Court struck down affirmative action in college admissions. Here’s the implication this ruling could mean for you as a small or medium-sized business owner. To be clear, the Supreme Court’s decision on affirmative action does not explicitly […]
Read more
Nextep Blog - new Form I-9
New Form I-9: 5 Changes You Need to Know
The new Form I-9 is here, and it has some changes that you need to know about. The latest version of Form I-9, Employment Eligibility Verification, took effect on August 1, 2023. Employers should take note this new form has a few changes. Here’s a quick rundown. Employers must use the new form for all […]
Read more
Understanding Protected Concerted Activity
NLRA Protections: They’re Not Just for Unions In the intricate fabric of company dynamics, employee protections exist, even in non-unionized companies, as granted by the National Labor Relations Act (NLRA). These protections give employees the freedom to engage in open discussions on various workplace matters, even those conversations that may make employers a tad uneasy. […]
Read more
Poster Power: Noncompliance Can Cost You
Your Cheat Sheet to Poster Penalties We all know the importance of labor posters, but did you know how much noncompliance could cost you? Let’s take a closer look at what this means for employers. Each poster has its own associated fine if not displayed. The DOL and EEOC have set fine levels that include: […]
Read more
Important Deadline Approaching for I-9 Compliance as COVID-19 Flexibilities End
Navigating I-9 Compliance Though the COVID-19 pandemic has officially ended, we’re still seeing changes to compliance in the aftermath. Today, we bring you important information about form I-9.  The U.S. Department of Homeland Security (DHS) and U.S. Immigration and Customs Enforcement (ICE) recently made an announcement about form I-9. The flexibility to check identity and […]
Read more
Weekly Tip - 2023-06-27 - Closing the Skills Gap
Closing the Skills Gap at Your Company
Have you ever felt stuck in a job that doesn’t fully utilize your skills or expertise? Or have you ever been a part of a team that just doesn’t seem to have the right skills to do the job effectively? This is a common problem in the workplace, known as the skills gap. But don’t […]
Read more
New State Laws Going Into Effect
Are you ready for the new regulations impacting your state? In July and August, several states will implement noteworthy updates to their employment laws, bringing changes and protections for workers. These updates address various aspects of the employment relationship, including wages, benefits, discrimination, and harassment. One area of focus has been minimum wage adjustments. Many […]
Read more
Weekly Tip - 2023-06-20 - succession planning
How to Ensure a Bright Future for Your Business with Succession Planning
Start planning for your future superstar. What would happen to your company if you lose a key leader or employee tomorrow? It’s a tough question, but necessary. You want to ensure your company can continue, even without the lifeblood that keeps it running smoothly today. That’s where succession planning comes in. Succession planning is identifying […]
Read more

Download Our App

Download on the App Store Get it on Google Play