Employers Must Display EEOC “Know Your Rights” Poster

11.04.22
people in office with EEOC notice

The Equal Employment Opportunity Commission (EEOC) recently released the “Know Your Rights” poster, which updates and replaces the previous “EEO is the Law” poster. Covered employers are required by federal law to prominently display the poster in their workplace. 

DOWNLOAD POSTER

What it covers

The poster includes federal laws prohibiting job discrimination, as well as a QR code for applicants or employees to link directly to instructions for filing a workplace discrimination charge with the EEOC. Both English and Spanish versions are currently available. 

The poster shares info about discrimination based on:

  • Race, color, sex (including pregnancy and related conditions, sexual orientation, or gender identity), national origin, and religion
  • Age (40 and older)
  • Equal pay
  • Disability
  • Genetic information (including family medical history or genetic tests or services)
  • Retaliation for filing a charge, reasonably opposing discrimination, or participating in a discrimination lawsuit, investigation, or proceeding

What’s new

The “Know Your Rights” poster includes these changes:  

  • Uses straightforward language and formatting
  • Notes that harassment is a prohibited form of discrimination
  • Clarifies that sex discrimination includes discrimination based on pregnancy and related conditions, sexual orientation, or gender identity
  • Adds a QR code for fast digital access to the how to file a charge webpage
  • Provides information about equal pay discrimination for federal contractors

Where to post it

A physical version of the poster must be placed in an area where it is clearly visible. Covered employers are also encouraged to post the notice digitally on their website or a shared drive that employees can easily access. 

If businesses do not have a physical location or have remote workers, you must provide a digital copy to all employees. 

The Americans with Disabilities Act (ADA) requires that notices of federal laws prohibiting job discrimination are posted in accessible areas for applicants and employees with disabilities that limit mobility. 

More information is available at eeoc.gov. Nextep clients can contact their HR business partner with questions specific to their business and this requirement. 

Also on Nextep

How do you handle employee promotions? When promoting one of your star employees to a management or supervisory position, companies should take the time to train and help the manager adjust to their new role.  An employee’s relationship with their immediate supervisor is one of the top five factors in job satisfaction, so a new […]
Read more
It should be no surprise that your employees post on social media or even blog throughout the day ─ maybe even on company time or equipment. And while they may not post on the clock, it’s unlikely that after hours they think their social media or blog posts could have consequences at work. While employers […]
Read more
The Ins and Outs of a PEO Relationship Are you thinking of moving your in-house HR tasks to a PEO? That’s great! Here’s what to expect. Professional Employer Organizations (PEOs) are a tried and true way for companies like yours to take advantage of some powerful perks: Access better benefits than you might be able […]
Read more
The holidays can raise confusing questions on how to pay your employees, especially since there are separate rules for nonexempt and exempt employees. Here is a quick reminder on how to pay both groups during holidays. Pay for Nonexempt Employees If your business is closed for the holiday(s), the Fair Labor Standards Act (FLSA) does […]
Read more
Did you know that claims for unemployment benefits from former employees can increase your State Unemployment Tax Act (SUTA) tax rate? Managing the unemployment process can sometimes take excessive resources making it difficult for business owners to give unemployment claims the attention they require. Nextep manages this process for our PEO clients and can help […]
Read more
How to handle the SSN in the workplace The Social Security Administration has announced that an individual may now self-select their gender on their social security number (SSN) record. Previously, the sex marker would have to match medical records and other legal documentation. Now, a person can select the male or female sex designation of […]
Read more
Workplace violence among employees is a threat that all companies should be aware of and work to prevent. In 2020, workplace assaults resulted in 20,050 injuries and 392 fatalities, according to Injury Facts®. Background screening before hiring can help find warning signs and prevent employers from hiring a known threat. Sometimes, though, the employee has […]
Read more
When completing the I-9 to verify employment eligibility, you may notice that the form will expire on October 31, 2022. Usually, the government releases a new form to replace the old one. However, the Department of Homeland Security (DHS) and US Immigration and Customs Enforcement (ICE) has announced an extension to the existing form.  As […]
Read more
Should an employee clock out for a short break? What if they leave the office? Knowing the ins and outs of employee pay can be tricky, so today we’re tackling break times to help keep you in the know.  Generally, nonexempt employees do not clock out when taking short breaks of 20 minutes or less […]
Read more
Can I make my employee remove his nose piercing? Can I require dresses? What if my employee smells horrible?  These and other questions frequently arise when companies are developing effective dress codes. A thorough dress code that respects each employee’s judgment and comfort can be challenging for employers to come up with on the fly […]
Read more
A frequent and important issue employers commonly deal with is whether to classify a worker as an employee or an independent contractor.  Put simply, the difference between an employee and an independent contractor lies in who controls the work. Employee An employee works according to the company’s rules and schedule. The employee’s pay is subject […]
Read more
Get the low down on how to handle pay correctly. Should you pay your employees for working during lunch? Yes.  Easy answer! Right? Well, no. Though the simple answer is an emphatic yes, it’s a bit more nuanced.  The topic of lunch and compensable time can be tricky. There are many ways an employee could […]
Read more

Download Our App