How to Keep Ongoing OSHA Records

Beth Dean 02.03.16
27 Laptop Notebook

The Occupational Safety and Health Administration (OSHA) requires that each company maintains onsite records of worksite injuries throughout the calendar year using Forms 300 and 301 of its Work-Related Injuries and Illnesses packet .

Nextep recently sent a Compliance Notice that each worksite may be required to post the OSHA 300A Summary of Workplace Injuries from February 1 until April 30, 2016. In addition to posting the annual one-page summary, employers must also keep records that list each work-related illness or injury during the year.

OSHA Form 300 is simply an ongoing list of the worksites injuries. OSHA Form 301 provides a place for the details of each injury to be recorded. Information from Forms 300 and 301 can be used to complete the annual OSHA Form 300A Summary.

OSHA Forms 300 and 301 are not publicly posted, but employees, former employees, or authorized representatives have the right to view them under CFR 1904.35. For this reason, it is important that specific injuries be recorded, but the employee’s name should not be included if it involves private health information. If OSHA Forms 300 or 301 are requested, please contact Nextep’s Risk or HR Departments immediately to help determine the correct amount of information that must be legally shared.

If your company has more than one worksite, separate OSHA 300 and 301 forms must be maintained at each physical location that is expected to remain in operation for one year or longer. Likewise, the 300A summary must be posted at each individual worksite, unless deemed exempt by OSHA.

OSHA Forms 300, 300A, and 301 will not be submitted to OSHA unless specifically requested but must be kept at each worksite for at least five years following the year they summarize.

As a reminder, OSHA Form 300A Summary is the only portion of the packet that is prominently displayed from February 1 to April 30. OSHA Forms 300 and 301 are simply maintained in the worksites ongoing recordkeeping files.

For questions on completing your worksites OSHA records, please contact Nextep’s Risk Department at 888-811-5150 or risk@nextep.com.

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