Is Your Company’s Data Secure? [Infographic]

Beth Dean 02.07.23

8 Ways to Keep Your Data Secure

This month, we’re turning the spotlight on data security. 

Nextep’s technology team is serious about data security! Use these 8 tips to help keep sensitive info safe.

1. Use long passwords

Unsurprisingly, long passwords are more secure than short ones. Please don’t use the same password for multiple accounts; ensure each has at least 12 characters or more.

2. Be complex

Speaking of passwords, make them complex. Incorporate numbers, upper and lower-case letters, and special characters such as !@#$% as allowed by the software into your passwords.

3. Don’t write it down

Some people keep passwords on sticky notes near their computers. Don’t do that! Written passwords are easy to find and use and are a serious security risk.

4. Lock it down

A simple solution is to ensure you don’t leave your computer open when you walk away for a break. Lock your computer or laptop any time you step away from it.

5. Need-to-know basis

Not every person in your company needs access to every bit of information. The technology department should secure databases, making them accessible only to those who need to know.

6. Be careful with printing

Don’t leave documents or devices such as flash drives with personal info lying about. If you print something with sensitive information, retrieve the paper immediately. 

7. Clear the copier

Surprisingly, a copy machine holds digital data of the images it prints or copies. Wipe the printer or copy machine’s hard drive before returning or disposing of it.

8. Use encryption

Encrypt any personal data that leaves your company, even (and especially) by email.

 

Check out our infographic for a handy summary of 8 ways to keep your data secure!

Computer Safety Nextep Infographic

 


 

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