8 Ways to Keep Your Data Secure
This month, we’re turning the spotlight on data security.
Nextep’s technology team is serious about data security! Use these 8 tips to help keep sensitive info safe.
1. Use long passwords
Unsurprisingly, long passwords are more secure than short ones. Please don’t use the same password for multiple accounts; ensure each has at least 12 characters or more.
2. Be complex
Speaking of passwords, make them complex. Incorporate numbers, upper and lower-case letters, and special characters such as !@#$% as allowed by the software into your passwords.
3. Don’t write it down
Some people keep passwords on sticky notes near their computers. Don’t do that! Written passwords are easy to find and use and are a serious security risk.
4. Lock it down
A simple solution is to ensure you don’t leave your computer open when you walk away for a break. Lock your computer or laptop any time you step away from it.
5. Need-to-know basis
Not every person in your company needs access to every bit of information. The technology department should secure databases, making them accessible only to those who need to know.
6. Be careful with printing
Don’t leave documents or devices such as flash drives with personal info lying about. If you print something with sensitive information, retrieve the paper immediately.
7. Clear the copier
Surprisingly, a copy machine holds digital data of the images it prints or copies. Wipe the printer or copy machine’s hard drive before returning or disposing of it.
8. Use encryption
Encrypt any personal data that leaves your company, even (and especially) by email.
Check out our infographic for a handy summary of 8 ways to keep your data secure!