Maintaining OSHA Records

Beth Dean 01.31.18
Osha

The Occupational Safety and Health Administration (OSHA) requires each company to maintain onsite records of worksite injuries throughout the year. As an option, OSHA offers Forms 300 and 301 of its Work-Related Injuries and Illnesses packet to help easily manage that task.

Nextep recently sent clients a notice that each worksite may be required to post the OSHA 300A Summary of Workplace Injuries from February 1 to April 30.

In addition to posting the one-page 300A summary, employers must also keep records listing each work-related illness or injury during the year.

The OSHA packet includes forms to help with ongoing recordkeeping:

  • OSHA Form 300 is an ongoing list of worksite injuries.
  • OSHA Form 301 details each injury during the year.
  • Information from Forms 300 and 301 can be used to complete the annual OSHA Form 300A Summary.

OSHA Forms 300 and 301 are not publicly posted like 300A, but employees, former employees, or authorized representatives have the right under CFR 1904.35 to view them.

For this reason, it is important that specific injuries be recorded, but the employee’s name should not be included if it involves private health information. If OSHA Forms 300 or 301 are requested, please contact Nextep’s risk or HR departments immediately to determine which information must be legally shared.

If your company has more than one worksite, a list of the year’s injuries must be maintained at each physical location expected to remain in operation for one year or longer. The one-page 300A summary must be posted at each individual worksite from February 1 to April 30, unless deemed exempt by OSHA.

As a reminder, OSHA Form 300A summary is the only portion of the packet that is prominently displayed from February 1 to April 30. OSHA Forms 300 and 301 are simply maintained in your worksite’s ongoing recordkeeping files.

For questions on maintaining your company’s OSHA records, please contact Nextep’s risk department at 888-811-5150 or risk@nextep.com.

Also on Nextep

Get ready for changes! As of July 1, 2024, a new wave of state laws are set to go into effect across the country. These updates impact everything from worker protections and minimum wage to important regulations for businesses. Whether you’re an employer, employee, or simply a resident staying informed, this article will guide you […]
Read more
Exemptions from Overtime Pay: A Guide for Employers The Department of Labor (DOL) has announced significant changes to overtime regulations for salaried employees exempt from overtime pay. Here’s a breakdown of what you need to know and how to prepare: Key Changes: Increased Salary Thresholds: Currently, salaried workers earning less than $35,568 annually are exempt […]
Read more
A Game Changer for Employers The Federal Trade Commission (FTC) recently made a significant change regarding employers’ use of non-compete agreements. The final rule issued by the FTC prohibits the use of non-compete agreements for many workers, which is a departure from the longstanding practices of many companies. This decision is already facing legal challenges, […]
Read more
Key Points for Employers About the Latest Harassment Guidance The Equal Employment Opportunity Commission (EEOC) has recently updated its guidelines on workplace harassment enforcement. This was the EEOC’s first update in more than 30 years. The updates are intended to clarify and modernize existing standards. These changes take into account recent legal developments and the […]
Read more
What You Need to Know About PWFA The Equal Employment Opportunity Commission (EEOC) recently released the final regulations for the Pregnant Workers Fairness Act (PWFA). These regulations, taking effect on June 18, 2024, update the PWFA rules put into place in 2023 and significantly impact how employers with at least 15 employees accommodate workers with […]
Read more
When Addiction Strikes at Work The issue of addiction in the workplace presents a complex challenge for both employers and employees. The Americans with Disabilities Act (ADA) protects qualified individuals with disabilities, but active addiction itself isn’t necessarily covered. Here’s a breakdown of rights and responsibilities: Employee Rights Under the ADA Generally Not Covered: The […]
Read more
What is Considered “Reasonable”? What happens when an employee with a disability needs an adjustment to perform their job effectively? This is where reasonable accommodations come in. However, the question often arises: what exactly is considered “reasonable” under the Americans with Disabilities Act (ADA)? Striking a Balance The key is to find a balance between […]
Read more
It’s time for an ADA refresher! The Americans with Disabilities Act (ADA) is a cornerstone of civil rights legislation, ensuring equal employment opportunities for people with disabilities. As an employer, understanding your obligations under the ADA is crucial. Here’s a breakdown of the key points: What qualifies as a disability? The ADA defines a person […]
Read more
Forced to listen? Imagine this: Your boss calls a mandatory meeting. Instead of discussing work tasks, they spend the time telling you why you should support a political candidate or a particular religious view. That’s a captive audience meeting, and it’s becoming a hot-button issue. A captive audience meeting is a mandatory work meeting where […]
Read more
At some point during the election cycle, you may encounter employees wanting to display political propaganda at work.  This can range from flags and posters to social media posts and even conversations, and it can create a tense and uncomfortable atmosphere for colleagues with differing viewpoints. So, how do you maintain a respectful workplace while […]
Read more
An Employer’s Guide to Politics in the Workplace The current political climate can be divisive, and tension can easily spill over into the workplace. When employees hold vastly different political views, it can lead to arguments, hurt feelings, and a fractured work environment. So, what’s an employer’s responsibility when it comes to politics in the […]
Read more
An OSHA inspection can feel daunting, but understanding the process can empower you to get through it smoothly. This guide will equip you with the knowledge you need to ensure a collaborative and efficient experience for everyone involved. When might you encounter an OSHA inspector?  Imagine a concerned employee reports a potential safety hazard. Or […]
Read more

Download Our App


Download the Nextep Mobile App in Apple iOS or Google Play