Poster Power: Noncompliance Can Cost You

Beth Dean 07.18.23

Your Cheat Sheet to Poster Penalties

We all know the importance of labor posters, but did you know how much noncompliance could cost you? Let’s take a closer look at what this means for employers.

Each poster has its own associated fine if not displayed. The DOL and EEOC have set fine levels that include:

  • Occupational Safety and Health Act (OSHA): $15,625 for each violation.
  • Family and Medical Leave Act (FMLA): $204 for each separate offense.
  • Employee Polygraph Protection Act (EPPA): $24,793.
  • Know Your Rights: Workplace Discrimination is Illegal (EEOC): $659 for each separate offense.

Nobody wants to pay fines, so employers can avoid them by properly displaying the required labor law posters. Here are some simple steps to ensure compliance:

First and easiest, display all the postings required by federal, state, county, and local laws. These posters contain vital information that employees must know about their rights and protections. By having them readily available, you’re demonstrating your commitment to keeping your workforce informed.

As a reminder, if any of the federal, state, county, and local laws differ, you must abide by the one that benefits the employee the most.

Second, the placement of these posters is essential. Prominently display them in an area that is easily accessible to all employees. The break room or a common area often works well. Every employee should have the opportunity to see and read the posters.

Next, keep your posters up to date. Laws and regulations can and do change. Stay informed and promptly replace outdated posters. Doing so demonstrates your dedication to compliance and creates a culture of transparency within your organization.

Last, take a moment to check that your posters are readable and not defaced. Over time, wear and tear can take its toll on these critical pieces of information. If a poster becomes illegible or is damaged, replace it immediately. After all, a torn or faded poster serves no purpose and may even lead to misunderstandings or confusion.

Federal posters are available on the Department of Labor’s (DOL) website, and you can find state-specific posters on your state’s DOL websites. If you want to avoid downloading and printing posters, you can order an all-in-one professional print from a poster company. Nextep orders posters for current clients. 

There are a couple of things to keep in mind. Posters must be displayed at each workplace location. Also, today’s workplaces often have remote employees. In these cases, you may also display your posters electronically. The key is that the posters are easily and readily available for viewing.

Promoting a safe, fair, and informed work environment is in everyone’s best interest. Stay vigilant and keep those posters visible!

Also on Nextep

The Answer Depends on Your State…For Now As we reported in January, non-compete agreements preventing employees from working for competitors are becoming increasingly unenforceable. The FTC is currently working on banning them at a federal level, but unless and until that decision comes, non-competes are enforced at a state (and sometimes even local) level.  As […]
Read more
When hiring workers, knowing whether they’re employees or independent contractors is essential. The difference between the two can significantly impact your business, including your tax liability, your liability for workers’ compensation claims, the worker’s rights and benefits, and your ability to control how your workers do their jobs. Read all about it here, and check […]
Read more
Employers Must Now Prove “Substantial Increased Cost” to Deny Religious Accommodation Recently, the Supreme Court ruled that employers must now demonstrate a substantially increased cost to deny an employee’s request for a religious accommodation.  This ruling, which comes in the case of Groff v. DeJoy, clarifies the standard for “undue hardship” under Title VII of […]
Read more
Here’s How the Recent Ruling Affects Your Company You may have read that in late June, the Supreme Court struck down affirmative action in college admissions. Here’s the implication this ruling could mean for you as a small or medium-sized business owner. To be clear, the Supreme Court’s decision on affirmative action does not explicitly […]
Read more
The new Form I-9 is here, and it has some changes that you need to know about. The latest version of Form I-9, Employment Eligibility Verification, took effect on August 1, 2023. Employers should take note this new form has a few changes. Here’s a quick rundown. Employers must use the new form for all […]
Read more
Navigating I-9 Compliance Though the COVID-19 pandemic has officially ended, we’re still seeing changes to compliance in the aftermath. Today, we bring you important information about form I-9.  The U.S. Department of Homeland Security (DHS) and U.S. Immigration and Customs Enforcement (ICE) recently made an announcement about form I-9. The flexibility to check identity and […]
Read more
Are you ready for the new regulations impacting your state? In July and August, several states will implement noteworthy updates to their employment laws, bringing changes and protections for workers. These updates address various aspects of the employment relationship, including wages, benefits, discrimination, and harassment. One area of focus has been minimum wage adjustments. Many […]
Read more
Are You Paying Your High-Earning Employees Correctly? In a recent case, the Supreme Court issued an opinion clarifying the overtime-exempt status requirements under the Fair Labor Standards Act (FLSA).  The ruling emphasizes the importance of the salary-basis requirement for high-earning employees to be overtime-exempt under the FLSA. Here’s what you need to know: Under the […]
Read more
Don’t worry. Nextep’s payroll processing is unaffected by the SVB closure. At Nextep, we understand that the recent closure of Silicon Valley Bank (SVB) has caused concern for our clients and their employees who bank with SVB. We want to assure you that Nextep’s ability to process payroll remains unaffected by this event. We are […]
Read more
On December 29, 2022, President Biden signed into law two bills that add protections for pregnant and post-partum employees. Here is what we know. Providing Urgent Maternal Protections for Nursing Mothers Act The PUMP Act amends the Fair Labor Standards Act (FLSA) to expand coverage to all employees (exempt and non-exempt). Employers are required to […]
Read more
Your Guide to DOL’s Latest Guidance on Telework, Lactation Breaks, and FMLA Eligibility for Remote Employees Are you an employer of employees who telework, or employees who needs breaks for lactation? Then you’ll want to read this update! The US Department of Labor (DOL) recently released Field Assistance Bulletin (FAB) No. 2023-1, which covers several […]
Read more
Your Guide to the Latest Court Ruling on the FLSA Administrative Exemption If you’re an employer in Maine, Massachusetts, New Hampshire, Rhode Island, or Puerto Rico, listen up! The 1st US Circuit Court of Appeals has clarified the Fair Labor Standards Act’s (FLSA) administrative exemption, and it could be a game-changer for your business. In […]
Read more

Download Our App