Nextep's 2021 Annual Report is here! See what we accomplished together this year.

The PERSONal Method for Better Meetings

Beth Dean 01.14.15
43 Checking Watch

Meetings can help or hinder not only office productivity but the overall culture of a company.

An important factor to remember is that meetings are not just about ideas; the group dynamics of the individual people in the room play a significant role in whether those ideas flourish and grow, or are killed on the spot. When you focus on the PERSON, meetings can be more productive without as much of the dread factor. Breaking down the individual components, meetings should focus on the following:

  • Private and group-based
  • Encourage strengths
  • Right frequency
  • Solution-based
  • Open dialogue
  • New ideas

Private and group-based
Time should be made to meet both as a group, as well as privately in a one-on-one setting. It’s important that the group maintain connectivity and detailed awareness of developments. It is equally important that the manager meets with each team member to individually discuss workloads, roadblocks, strengths, and more.

Encourage strengths
People contribute in different ways. Someone in the meeting may be soft-spoken and detail-oriented, while someone else may be more of a natural leader. Each personality type is valuable in accomplishing goals. Recognize, maximize, and utilize the strengths of the individuals within your group, but also push people at least a little bit outside of their safety zones to enable growth.

Right frequency
How many meetings can you have before it becomes excessive? The answer is tricky and varied. In order to maintain connectedness, a good rule may be to have a department/team meeting once per week, a one-on-one between the manager and direct report once per week, and additional meetings as needed for special projects. Too many meetings can interrupt productivity, so each meeting should have a clear purpose.

Solution-based
It is important to identify weak spots so they can be repaired. With too much focus on the negative areas, though, a meeting could descend into a gripe-fest and be damaging to the company’s morale. Rather than putting a heavy focus on failures, shed light on opportunities for improvement and the steps that will ensure success.

Open dialogue
This is an area where recognizing the different personality traits of team members can be important in encouraging the open and harmonious transfer of ideas. Employees should be encouraged to freely and frankly present ideas without fear of reprisal.

New ideas encouraged
When something within a company works, the same formula may be used continuously until the company realizes one day that the rest of the industry has advanced to the next step and they are in danger of becoming obsolete. New ideas that consider the consumer’s current and future needs should always be encouraged during meetings, even if they are wildly outside the norm.

For additional assistance in improving your company’s group dynamics, please contact Nextep’s HR Department.

Also on Nextep

We all know the importance of regular physicals and check-ups, but when was the last time you checked in on your mental health? May is Mental Health Awareness month, serving as a good reminder of how crucial a healthy mind is in the overall map of our wellbeing. This list and infographic can get you […]
Read more
If you’ve made it to this blog on leadership training, chances are you’ve spent some time with us the last couple of months as we dove into turning The Great Resignation into The Great Retention.  So far, we’ve covered flexibility, DEI, employee growth, pay, employee engagement, and benefits. While each of these is important, when […]
Read more
It’s no surprise benefits are one of the top reasons for employees staying with a company or going elsewhere. The Society for Human Resource Management (SHRM) study shows that 36% of employees leave for better benefits. Employee retention can be daunting, but we’re here to break it down! Therefore, we’re talking today about benefits. We’ll look […]
Read more
Employee engagement is a crucial piece of the recruiting and retaining top talent puzzle. When it comes to employee engagement, few people in Nextep can speak more authoritatively on the subject than our very own Director of Happiness, Tracey Hixon. To help you get started, Tracey answers some questions about how to retain employees by […]
Read more
In our employee retention series, we’ve talked about flexibility, employee growth, and diversity, equity, and inclusion (DEI). Now, let’s look at another topic that has a massive impact on attracting and retaining top talent: pay! The Great Resignation and the impacts of an ongoing pandemic have long-lasting effects. As a result, employees are evaluating their […]
Read more
Now is the time for employers to carefully review any arbitration or employment agreements they have in place. On March 3, 2022, President Biden signed the Ending Forced Arbitration of Sexual Assault and Sexual Harassment Act (HR 4445).  In cases of sexual assault or harassment in the workplace, many employers ask employees to sign arbitration […]
Read more
How often do you get the chance to expand beyond your current retention or recruiting strategies? It’s common for managers to get stuck in the daily work routine and overlook the growth opportunities their employees want. That neglect may mean a greater chance of talented employees leaving in the short run. Around 48% of employees […]
Read more
When employees can’t bring their whole self to work, they leave. Creating a diverse, equitable, and inclusive (DEI) workplace is imperative to increasing employee engagement and retention. Also vital: talking to your employees about it “Black and Hispanic workers are more likely than white workers to say they’re actively looking for new employment opportunities,” according […]
Read more
The Great Resignation: a term most leaders are probably tired of hearing but can’t ignore. So, instead, let’s talk about The Great Retention! We know tackling retention can be a daunting task, which is why we’re here to help you break it down and take it one step at a time.  The Great Resignation Retention […]
Read more
Finding a PEO can be a daunting task. You should feel confident in your partnership with Nextep or any PEO for that matter. To ensure you do, we’ve put together a short checklist of questions to ask in your meetings with PEOs.  1. What accreditations and certifications do you hold?  A few credentials you’ll want […]
Read more
It’s important to know about upcoming changes to tax laws for businesses. Prepare your company’s budget with this cheat sheet! 2022 Tax Update Breakdown Social Security wage base First $147,00 of wages in 2022 FICA – Social Security (OASDI) 6.2%, up to the wage base FICA – Medicare 1.45% up to $200,000, then 2.35% (The […]
Read more
Along with the new year comes new minimum wages for several states on January 1, 2022, that employers should be aware of. As a reminder, when state law differs from federal law, employers must use the wage that benefits the employee the most. In this case, the state minimum wages are higher than the $7.25 […]
Read more

Download Our App