It’s that time of the year again! To stay current with the latest federal regulations, ensure your workplace labor posters are up to date. This helps you avoid potential fines and stay compliant. Several state compliance laws have changed at the start of the new year, which may require you to update your employees’ posters.
Labor Posters: How to Order or Download for Free
Nextep’s compliance experts make it simple to order the latest professionally printed labor poster or to download one for free. Use the following links:
Where and How to Post
To maintain compliance, display these posters at each worksite location so applicants and employees can easily view them. In addition to the physical posters, the Equal Employment Opportunity Commission (EEOC) also advises posting these notices online, such as on your company website or intranet, in places easily accessible to employees.
While online posting typically complements physical posters, the EEOC acknowledges that digital posting may be the only option in scenarios where there is no physical workplace or where employees work remotely. To share with your employees, consider adding these posters to an easily accessible place on your intranet, Microsoft Teams/Slack/etc, or other platform where you regularly communicate with employees.
Access for Workers with Disabilities
According to the U.S. Equal Employment Opportunity Commission (EEOC), the Americans with Disabilities Act (ADA) requires that notifications of federal laws prohibiting job discrimination be accessible to individuals with mobility-limiting disabilities. Here are some ways to ensure equitable access for employees with disabilities:
- Place notices in easily viewable locations for individuals with mobility issues or disabilities.
- Provide printed notices to those who need assistance viewing the poster.
- Offer alternative formats, such as audio files or electronic versions, for individuals with visual or reading impairments.
Additional accommodations include offering the poster in large print, Braille, audio recordings, or electronic formats that can be read with screen readers used by those with vision impairments.
To learn more about workplace posters, including free downloads, answers to frequently asked questions, and size requirements, visit the Department of Labor website or contact a Nextep expert for guidance.
States with Mandatory 2026 Poster Updates
The following states currently have mandatory changes to their state-level labor law posters for 2026. If you have the 2025 (or older) version of these posters, they are not compliant and need to be updated for the following:
- Alaska
- Arizona
- California
- Colorado
- Connecticut
- Delaware
- District of Columbia
- Hawaii
- Illinois
- Maine
- Massachusetts
- Minnesota
- Missouri
- Montana
- Nevada
- New Hampshire
- New Jersey
- New Mexico
- New York
- Ohio
- Oregon
- Pennsylvania
- Rhode Island
- South Dakota
- Vermont
- Virginia
- Washington
The following states currently have no mandatory changes to their state-level labor law posters for 2026. If you have the 2025 version of these posters (if older than 2025, they need to be updated), they are still compliant for now, per the following:
- Alabama
- Arkansas
- Georgia
- Idaho
- Indiana
- Iowa
- Kansas
- Louisiana
- Mississippi
- North Carolina
- North Dakota
- Oklahoma
- South Carolina
- Tennessee
- Texas
- Utah
- West Virginia
- Wisconsin
- Wyoming
